EasyWorkplace

Address management

Convenient: just a single module covering address management including customers, commissioners, bidding agents, prospective buyers and more.

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Inventory

Organise your lots in this module regardless of their later use. Record each lot in your inventory, then move them to an auction and a price list. You can also choose to add new lots to any auction or price list directly.

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Auctions

This module comprises all functions to conduct floor auctions, mail auctions and live auctions.

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Price lists

This module comprises all functions to create fixed price lists.

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Accounting

Create and manage your invoices for auctions and fixed price sales using price lists, offers and basic inventory information.

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Offers

Create and manage individual offers.

Administration

Manage and edit a multitude of system settings and presets.

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Catalogue creation

Render your entire auction catalogue, fully automated and ready for print.

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Address management

Our services in detail:

  • Manage addresses (create, edit, delete)
  • Search for addresses using extensive criteria
  • Free definition, recording and search of address categories
  • Free definition of up to 4 warning/info notices per address
  • Record multiple addresses per individual/company (invoice address, shipping address, …)
  • Automated detection of duplicate addresses
  • Sales history by address
  • Automated and manual addition of collecting areas per address
  • Create advertising campaigns (= select addresses e.g. for shipping the auction catalogue)
  • Ad campaign history per address
  • Create and manage documents (MS Office, Open Office)
  • Export ad campaign addresses to Excel

Inventory

Our services in detail:

  • Manage lots (create, edit, delete)
  • Manage attached parts per lot (boxes, tubes, etc.). Each part is given a unique number
  • Each item number is unique by adding a position no. to the commission no.
  • Direct lot access by using barcodes
  • Search lots by an extensive amount of criteria
  • Manage global commissions (commissions can be used for external commissioners as well as internal grouping of own goods)
  • Manage regular lots and lot templates
  • Export inventory as PDF
  • Different recording methods sorted by main categories, e.g. antiques, numismatics, art
  • Lot archive: extensive searches throughout your whole current and past inventory items
  • Multilingual user interface, can be adjusted per editor to DE, EN, IT
  • Statistics per editor

Auctions

Our services in detail:
  • Manage auction lots (record separately or import from inventory)
  • Assign lot numbers (manually or automated using free definable criteria)
  • Lot range reporting to control lot numbers
  • Analyse and correct start prices
  • Bulk lot list
  • List of special property lots (e.g. auctioneer info, withdrawn lots, reserved lots)
  • Assign prices (reduce or increase prices, rounding, minimum prices)
  • Reporting of lots by collecting area
  • Auction catalogue output (text as PDF)
  • Manage catalogue table of contents
  • Manage catalogue headings
  • Print lot labels
  • Print lot no. labels
  • Print bulk lot labels
  • Manage bidders divided into floor bidders, online bidders, mail bidders, phone bidders and bidding agents.
  • Manage bidder numbers
  • Record phone bidder data (phone no., lots, other information)
  • Print phone bidder number
  • Record pre-bids (regular bids, AND-bids, OR-bids, maximum bids, reserved bids)
  • Import web bids
  • Determine expected sales on the basis of recorded pre-bids
  • Send results by email to mail bidders
  • Record hammer prices
  • Record after sale
  • Mutate  hammer prices (= modify hammer prices including protocol)
  • Award overview
  • Award overview by bidder or commission
  • Automated award processing (using pre-bids, useful for mail auctions or lots without floor bids)
  • List of results and return lots (PDF)
  • List of results and return lots (CSV)
  • Record auction commissions
  • Manage surcharges per commission (basic fees, fees depending on hammer price or total amount realised, fees for unsold lots, fixed lot fee)
  • Print commission confirmation and lot overview
  • Evaluate sales by commission/commissioner
  • Results per commission
  • Issue voucher cheques for commission settlement
  • Print unsold lots per commission
  • Create return lot list by scanning the barcode
  • Commission settlement
  • Overview of settlements
  • Account book (complete commission directory, necessary for customs handling and more)
  • Create proforma invoices
  • Create auction invoices
  • Control list for lot distribution
  • Overview of bidders still missing an invoice
  • Auction invoice state management (printed, paid/unpaid, settled)
  • List of transactions
  • List of credit notes
  • Create credit notes
  • Create auction invoices by hammer prices/awards
  • Bulk print auction invoices by various criteria
  • Send invoices by email
  • Record payments (account booking)
  • Account evaluation
  • EU-OSS is supported
  • Interface to payment provider software
  • Printing
    • Bidder list
    • Bidding agents (Awards per agent)
    • Auction book
    • Mutation protocol
    • Address labels
    • Shipping labels
  • Evaluation/statistics
    • Auction evaluation
    • Total hammer price amount by lot range
    • Hammer price amount by bidder
    • Sales per session
    • Sales by table of contents
    • Lots by commission
    • Sales by commission
    • Total amount of start prices
    • Total amount by collecting area
    • Mail bidders without bids
    • Commissioners who placed bids
    • Bidders with multiple bidder numbers
    • Risky customers
    • Export shipping addresses
  • Settings
    • Auction data
      • VAT/sales tax rates
      • Surcharges
      • Lot fees
      • Shipping fees national/EU/other
    • Manage sessions
  • Export
    • Lot export to connected portals and your own website
    • Export results file

Price lists

Our services in detail:

  • Manage price list lots (separate recording or import from inventory)
  • Assign lot numbers (manually or automated using free definable rules) in case lot numbers should be used for a price list
  • Assign prices (reduce or increase prices, rounding, minimum prices)
  • Print price lists (text price lists as PDF)
  • Print lot labels

Accounting

Our services in detail:

  • Create and manage fixed price invoices
  • Create and manage credit notes
  • Manage invoice state (printed, paid/unpaid, booked)
  • List of transactions
  • List of credit notes
  • Record payments
  • Account statistics
  • Interface for common accounting software (DATEV, Lexware, Abakus)
  • Commission invoice (using fixed price sales)

Administration

Our services in detail:

  • Manage collecting areas and headings
  • Company data
  • Text blocks
  • User management
  • Lot editor management
  • Printers
  • Financial accounts
  • Foreign currencies
  • Contact groups
  • Origin of addresses
  • Countries
  • Reasons for deletion
  • Payment methods
  • Catalogue layout

Catalogue creation

Our services in detail:

  • Manage multiple catalogue layouts
  • Pre-define fonts and typography
  • Pre-define render size of lot images
  • Create image panel pages